School Management System Privacy Policy

Introduction

INB School System is committed to protecting the privacy and security of personal information collected through our School Management System (SMS). This privacy policy explains how we collect, use, disclose, and protect personal information related to students, parents, staff, and other stakeholders.

Scope

This policy applies to all personal information collected, stored, or processed by the SMS, including but not limited to:

• Student information (e.g., name, date of birth, contact details, grades, attendance)
• Parent/guardian information (e.g., name, contact details, emergency contacts)
• Staff information (e.g., name, contact details, employment details)
• Other stakeholders (e.g., alumni, donors, volunteers)

Data Collection

We collect personal information through various means, including:

• Online forms and registrations
• In-person interactions with school staff
• Electronic communications (e.g., email, SMS)
• Third-party providers (e.g., payment gateways, online services)

Data Use

We use personal information for the following purposes:

• To provide educational services and support
• To communicate with students, parents, and staff
• To manage school operations and administration
• To comply with legal and regulatory requirements
• To improve our services and systems

Data Protection

We implement robust security measures to protect personal information from:

• Unauthorized access, disclosure, modification, or destruction
• Loss, theft, or accidental damage
• Unauthorized transfer or disclosure

Data Sharing

We may share personal information with:

• Authorized school staff and officials
• Third-party service providers (e.g., payment processors, online platforms)
• Government agencies and regulatory bodies (as required by law)
• Parents/guardians (regarding their child's information)

Data Retention

We retain personal information for as long as necessary to fulfill our purposes, or as required by law.

Data Subject Rights

Individuals have the right to:

• Access their personal information
• Request correction or deletion
• Object to processing
• Request data portability

Compliance

We comply with applicable data protection laws and regulations, including General Data Protection Regulation (GDPR). In the event of a data breach, we will notify affected individuals and regulatory bodies as required by law.

Changes to this Policy

We may update this policy from time to time. Changes will be posted on our website and communicated to stakeholders.

Contact Us

For questions or concerns about this policy, please contact:

Acceptance

By using our School Management System, you acknowledge that you have read and understood this privacy policy.